Track 30–50 tasks per deal automatically. Reduce transaction time by 25%.
Every real estate transaction has 30–50 tasks between contract and close. Inspection. Appraisal. Lender updates. Title searches. Repair negotiations. Final walkthrough. Closing disclosure. Each one has deadlines. Each one involves 3–5 parties.
Agents and transaction coordinators keep it together through heroic effort, spreadsheets, and a lot of reminder texts. The cost: 10–15 hours per deal in coordination, plus the ever-present risk that one missed deadline kills the transaction.
An AI transaction coordinator tracks every deadline, pings every party automatically, and escalates only when something actually goes wrong. Your TC focuses on judgment calls and client reassurance, not spreadsheet-wrangling.
tasks per transaction to track
of coordination per deal at most firms
reduction in transaction time with automation
Each step shows what the agent does autonomously and what your team sees on their end. Human approval gates are marked.
Based on contract terms, loan type, property type, and state, agent creates the complete deadline-mapped task schedule.
TC sees the whole roadmap with every deadline pre-populated. No manual checklist setup.
Watches every deadline. Sends reminders to parties at smart intervals. Escalates to TC only when something's late or unclear.
TC dashboard shows what's on-track and what needs attention. No task slips quietly.
Books inspector, notifies listing agent, confirms access, sends results to buyer — autonomously.
Buyer's agent sees progress in real time. Steps in only for judgment calls.
Verifies every document, every signature, every required deadline has been met. Flags anything outstanding.
TC walks into close confident everything's ready — or knows exactly what to fix.
Delivers closing docs, requests reviews, schedules 30-day check-ins, drops client into a retention nurture.
Client feels cared-for long after the deal closes. Agents get referrals instead of forgotten by month three.
reduction in transaction time
more deals per TC
missed deadlines in typical month
post-close review & referral rate
Tell us where your team is losing time. We'll tell you honestly — whether AI can help, and if so, what we'd build first.
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